Named ‘Global Real Estate Adviser of the Year 2016’ in the annual Estates Gazette Awards, Knight Frank is one of the world’s leading independent real-estate consultancies, with 411 offices in 59 countries and 14,000 employees. More than 50% of Knight Frank’s business relates to commercial property, so it is vitally important for the company to be able to provide highly professional and value-added services for commercial clients.

From experience, Knight Frank knew that many commercial organisations have an unstructured approach to choosing locations for their business premises or retail outlets. Businesses often have a choice of potential sites throughout the UK and around the world for new properties, but, for a range of reasons, are not able to adopt a standard approach that considers the suitability, and likely profitability, of potential sites in a comparable way. As a result, businesses cannot quickly hone in on the most suitable locations, which increases costs and accentuates business risks.

To address this issue, Knight Frank’s Commercial Research Department, based at the company’s UK headquarters, set out to develop a structured, evidence-led approach to qualifying potential new business locations. It wanted to make relevant, meaningful, client-specific information available to its internal teams, enabling them to deliver superior property services for commercial clients, which include food retailers, leisure stores and chains of coffee shops.

Knight Frank uses Esri’s ArcGIS platform for its location analysis services primarily due to its flexibility, as James Nolan, Senior Geospatial Analyst at Knight Frank, explains. “For the breadth of analysis that we wanted to do and the diverse range of clients that we work with, we needed a highly flexible resource,” he says. “ArcGIS has advanced geospatial tools and allows us to input data from a variety of sources. It’s a very powerful, very flexible GIS.”

The firm now uses Esri’s ArcGIS Desktop and hosted services from Esri UK to:

• Create highly targeted, detailed and client-specific databases, including data such as demographics, existing business premises and competitor locations
• Perform geospatial analysis to assess the proximity of target customers and create catchment areas
• Generate travel isochrones which are added as layers of information on a multi-dimensional map
• Include research into changing consumer and retail trends, such as the spending patterns of millennials and the growth of the discount food retail sector
• Use Esri’s viewing software, Arc Scene, to interpret the distance and time taken to travel between sites
• Hone the results by adding or removing criteria, to precisely identify the best business locations

Higher quality, evidence-based property services
Through its use of ArcGIS, Knight Frank is now able to pinpoint the optimum business locations for specific organisations and thereby offer an enhanced quality of service for its commercial clients. It can combine research into the consumer behaviour of millennials, or the activities of competitors, with detailed population statistics to identify up-to-the-minute opportunities for retailers and then present thorough, relevant analysis to help its clients make well-informed decisions about new retail ventures.

Reduced risk in multi-million pound investments
Critically, Knight Frank’s structured, GIS-led approach helps to reduce risk for clients, in what can be multi-million pound investment decisions. For instance, once a potential new location for an established retailer has been identified, Knight Frank can find an existing store with a similar demographic and geographic profile. If this comparable store is doing well financially, the client has some reassurance that the risk of business failure at the new location is low. “With the evidence we provide from ArcGIS, our clients can have greater confidence in their decisions and can pick the locations that will offer the least risk and greatest potential profitability,” Nolan says.

Faster time-to-market for commercial enterprises
Knight Frank is able to carry out almost all of its location analysis using ArcGIS, third-party intelligence and publically available data sets, before sending surveyors out into the field. This combination not only results in significant cost efficiencies, but also speeds up the location search process, allowing clients to secure the most advantageous sites ahead of their competition and reduce their time to market. “When retail units in popular shopping malls and key high streets become available, there can be strong competition from multiple retailers for that location,” Nolan explains. “ArcGIS puts Knight Frank in a stronger position to advise its clients quickly about the suitability of available sites.”

In December 2015, a chain of severe storms swept across the county of Galway, causing devastating floods. 472 properties became cut off, 62 homes were flooded and major transportation routes became impassable, leading to significant concerns for public safety.

Right from the outset, when the first flood warnings were issued, Galway County Council was acutely aware of the challenges it would face. A similar flooding incident had occurred in the county six years before and, on that occasion, the council had struggled to collect data about the rising flood water quickly enough to support the emergency response. It also hadn’t had an effective mechanism for sharing information with the public and stakeholders. This time, however, the council was better prepared. It had recently implemented new geographic information system (GIS) technology from Esri Ireland, which gave it the ability to react incredibly quickly to the emerging crisis.

Galway County Council had replaced all of its separate, multi-vendor GIS packages with Esri’s ArcGIS. In tandem, it had used ArcGIS server to create the council’s first centralised store of spatial information, eliminating multiple databases, removing data duplication and making a single source of accurate data available to all of the council’s GIS apps. “For the first time, ArcGIS gave us seamless integration of data and GIS services across mobile, desktop, server and web platforms, online and offline,” says Mark Conroy, IS project leader at Galway County Council.

While the 2015 storms still raged over Ireland, the council used ArcGIS to quickly set up a GIS-based web service to capture information about the floods and store it in the cloud using ArcGIS Online. It then used the ArcGIS Collector App to allow regional engineers, technical staff and other council employees to conduct surveys in the field and upload flood details to the web service via their smart phones and tablet devices. At the same time, staff in council offices used ArcGIS desktop to add information about road closures and uploaded new satellite imagery when it became available. All this information was combined on interactive maps in ArcGIS Online, with no manual intervention, and made visible immediately to all staff, partners, the general public and the media.

A faster emergency response
The use of ArcGIS enabled Galway County Council to see precisely which homes and businesses were in danger of flooding and deploy resources promptly to those places where they were most needed.  Rather than wasting time collating data and responding to requests for information, staff could instead focus on making arrangements for drains to be cleared, roads to be raised and culverts to be dug. 63 properties were saved from immediate threat in the wake of the storms, thanks to the timely implementation of such protective  measures.

Greater public safety
Galway County Council was able to use Twitter, Facebook, the council web site and local media to direct people to its online flood map and keep citizens informed about areas of risk. “The general public was getting updated information as quickly as we were in the council,” says Conroy. “Everyone could follow the progress of the flooding, see which roads were closed and plan safer routes accordingly. By enabling us to share flood information instantly, ArcGIS certainly helped us to improve public safety.”

Improved  multi-agency coordination
Every day during the height of the crisis, Galway County Council used its ArcGIS maps to help it share situational information with partners including the Office of Public Works, Health Service Executive, the Gardaí and defence forces who were called in to assist. The maps helped the different agencies to better coordinate their activities and make effective decisions. Conroy observes, “Without a doubt, ArcGIS played a key role in helping us to focus on vulnerable households, deliver constructive support and alleviate suffering in the worst affected communities.”

Increased confidence in the council
Now that the flood waters are subsiding, Galway County Council looks back on its handling of the crisis with satisfaction, knowing that no lives were lost in the county. It also has a full GIS-based record of the extent of the flooding, which will help it collaborate with the Office of Public Works to plan flood alleviation and mitigation schemes going forward. “ArcGIS has helped give internal employees, partners and the general public confidence in the council’s ability to manage floods and other similar emergencies,” Conroy notes. “When the next incident arises, we can be confident that we have the ability to handle it quickly and effectively.”

Among its numerous responsibilities, the Education Authority is required to facilitate transportation for pupils who live more than a stipulated distance away from their allocated grant-aided school. Northern Ireland is a predominantly rural country and, as a consequence, over 90,000 children are eligible for free travel on school buses.

Every summer the Education Authority must consider in excess of 25,000 new applications in time for the start of the academic year. It is a very complicated process, which involves measuring the walking distance to school for each individual applicant and ensuring that all decisions about whether or not to fund transportation are made both quickly and fairly. Until recently, this entire process was driven by information collected and communicated in paper-based forms.

“The time had come to change this,” says Dale Hanna, transport manager at the Education Authority, Southern Region. “We want to make it really easy for parents to find out if their children are eligible for free travel and then submit accurate information for the application process online.”

To help it achieve its goal, the Education Authority approached Esri Ireland and asked it to use Esri’s geographic information system (GIS) technology to create a web-based app that would be mobile friendly and accessible 24/7. Developed using Esri’s ArcGIS Platform, the solution integrates live Ordnance Survey map services and address data from Land and Property Services (LPS).

This ingenious app is now up-and-running as a pilot and available to parents of pupils moving from primary to post-primary education in the Dungannon area. When parents log in, a screen is presented that is already prepopulated with all of the pupil’s details. A map view shows the street where the pupil lives and an arrow marks the assumed location of the house or flat. If the arrow is in the wrong place, parents can simply slide the map using their touch screen or curser to indicate the precise location of the property.

When parents tap the ‘submit’ button, the GIS-based app automatically calculates walking distances. If the pupil is clearly eligible, parents will receive an instant ‘yes’ response, and their application is automatically forwarded to the transportation team.  Equally, if the pupil is evidently not eligible, parents are immediately notified.  In other cases, such as if pupils live in areas marginally outside the eligible distance, the applications are forwarded for more detailed consideration. “It’s beautifully simple, yet a terrific demonstration of the power of digital geography,” says Eamonn Doyle, chief technical officer at Esri Ireland.

A convenient service for parents
The school transport app has transformed the quality and availability of information for parents. In the majority of cases, parents can get an instant answer to the question ‘is my child eligible for school transport?’  Parents also have the convenience of being able to apply for transportation online, and don’t have to fill in lengthy forms. “The feedback from parents has been very positive,” says Colm Daly, information manager at the Education Authority, Southern Region. “This app moves our engagement with citizens to the next level and, in doing so, improves the quality of service to our customers.”

Greater public confidence
The new online app also helps to give parents a better understanding of the eligibility criteria for school transport and instils greater confidence in the application process. Whereas previously, the Education Authority only received a postal address for applicants in its paper forms, it now receives emails with a precise map and the coordinates of pupils’ homes. “This helps us to make better, faster decisions,” Daly states, adding that, “the app may over time reduce costly appeals.”

Improved operational efficiency
The Education Authority can now operate more efficiently in the pilot area, as it no longer has to waste time processing applications from parents who have used the app and discovered that they are not eligible. “In our Dungannon pilot, 15% of the people who used our app received a ‘no’ response,” explains Hanna.  “We estimate that it takes 10 minutes to manually process a ‘no’ application, so in the pilot phase alone we saved over one working day. Across the whole of Northern Ireland there are around 2500 ‘no’ applications every year. When the GIS web app is rolled out nationally, we expect to save over 58 days a year, which will free up staff to focus on delivering other important educational services. Additional efficiencies are achievable by future advancements in integration with our back office systems.”

Enhanced data quality
One additional, unexpected, benefit has emerged, as Daly explains. “Because parents can correct the locations of their homes on the online map, they are effectively doing quality control on the address data and that’s pretty interesting from a GIS perspective. It means that we can actually go back to LPS and other data providers in the future and supply them with updates. I don’t think that anybody else in the UK or indeed in Europe is doing that right now.”

In its Corporate Plan 2015-19, South Dublin County Council set out its mission to make the county of South Dublin the “best possible place in which to live, work and do business.”

This strategic document clearly articulated the council’s focus on citizens, stating that “the health and well-being of the people of South Dublin County” would be a key measure of success.  To help it achieve its mission, the council decided to create a new online, map-based information service to give citizens better information about nearby community facilities that they could use to help them lead healthier, more fulfilled lives.

As a long-standing user of Esri technology, South Dublin County Council already had the ArcGIS Platform and GIS skills it needed to create its new web app, with no additional investment in software. It was also able to develop the solution very quickly and easily in-house, without the need for outside consultancy, using Esri’s ArcGIS Online and the available templates.

At the outset of the project, the council held a series of focus groups with members of the public, to find out what information citizens would find useful, and then designed the app to cover precisely these themes. Through this citizen engagement, the council received requests for data that it didn’t hold, such as information on allotments and accessible parking spaces around the county. Rather than leave this information out, and fail to meet citizens’ expectations, South Dublin County Council allowed employees to access ArcGIS Online from a wide range of tablets and smart phones, empowering them to collect the specific information citizens wanted to see.

In addition, South Dublin County Council sourced information for citizens by streaming data directly into its Community Facilities web app from third party organisations using web services. For instance, the council pulled in census information from AIRO, which saved time and avoided reinventing the wheel. Moving forwards, the council plans to use Esri’s Collector for ArcGIS app to allow staff members to collect supplementary data using mobile devices, to enrich the app while travelling around the county. As new information is col lected, it can be uploaded directly into the ArcGIS Online app and made visible to citizens immediately.

The new GIS-based Community Facilities web service is now helping South Dublin County Council to achieve its corporate mission by:

Engaging with citizens to encourage healthier lives
The web service makes it very easy for citizens to discover local facilities that might help enrich their lives and enhance their sense of well-being. Whether they are looking for their nearest library or checking local sports facilities, all the information they need is easy to find in one simple web app.

Delivering just what the citizen wants and values
South Dublin County Council now has the impressive ability to collect and publish additional information for citizens very quickly – at a low cost for the council but with a high value for the general public. For example, it can now easily gather and share information about not only where social clubs and sports centres are located, but if these facilities offer yoga, boxing or chess clubs.

Empowering members of staff to work  efficiently
Over recent years, the headcount within some council departments has reduced, so teams have to be able to work more efficiently to deliver a good service. The use of ArcGIS Online and the Collector for ArcGIS app enables the council to capture, update and publish information for citizens with smaller teams. The information can also be updated more often, making it more accurate, and updates are instantly visible online.

Improving decision making and strategic  planning
While the app was first and foremost developed to deliver an enhanced service for citizens, it has also proven exceptionally useful as a decision support tool for senior executives. It is very easy to see, for example, whether play parks and youth facilities are located in the regions that have the highest densities of families with young children. Senior managers have an instant view of the facilities – or lack of facilities – in a given area, allowing them to focus on deploying new services where they are most needed and continually improve community facilities for citizens.

Like all housing associations, Silva Homes has a duty to its board, stakeholders, investors and the industry regulator to offer value for money, demonstrate shrewd business management and deliver a high quality of service for tenants.  It owns and manages around 6,000 rented homes in Bracknell Forest and surrounding areas, as well as 1,075 leaseholder properties.

The organisation’s aspirational vision is to “transform lives, homes and communities” and, to achieve this, it encourages innovation in all aspects of the business.   Indeed, innovation is one of the “magnificent seven” values that Silva Homes has identified as being critical for its success.  It defines innovation as “creativity with a job to do” and, in more ways than one, the organisation is making creative use of geographic information system (GIS) technology to drive the adoption of best practice approaches in the housing sector.

Since 2010, Silva Homes has used a range of solutions from Esri’s ArcGIS to support the delivery of its services.  The association has been able to easily integrate web, mobile and cloud-based apps, to create seamless, GIS-driven processes, and thereby implement innovative new approaches to service delivery.

In brief, it uses:

• ArcGIS Online to store all spatial data securely in the cloud and potentially make GIS services and analysis capabilities accessible to all of the company’s 240 employees
• ArcGIS Pro to provide advanced GIS functionality, when required for specialist tasks
• Collector for ArcGIS to allow the company’s mobile teams to collect data in the field
• Survey123 for ArcGIS to conduct surveys with tenants and then subsequently analyse their feedback
• ArcGIS Story Maps to present information clearly to business teams in an interactive format.

Tangible cost savings from reduced administration

The creation of mobile GIS solutions has enabled Silva Homes to make significant, sustained cost savings.  For instance, the Tree Team uses Collector for ArcGIS to carry out surveys on trees the association is responsible for. The surveyors are able to check locations of trees, carry out surveys, deal with customer queries and provide information to contractors on tree maintenance work needed – all while in the field. “The mobile GIS solution for our Tree Team allows us to manage our portfolio of 10,000 trees with just two full time members of staff,” says Andrew Keljarrett, Business Improvement Manager at Silva Homes.  “We estimate that without this solution, costs would increase by at least £50,000 a year, and we would be unable to carry out necessary tasks in a proactive, cost effective manner.”

 Greater financial returns on estate assets

Increasingly, Silva Homes is using ArcGIS to help it make strategic decisions that will impact the future profitability of the business.  It is, as an illustration, currently collecting data in the field about the condition of garage blocks and then analysing possible development opportunities for these sites with ArcGIS Online.  By replacing under-used, old and deteriorating garages with brightly lit parking spaces, amenity areas or new properties, the organisation can simultaneously reduce its maintenance costs, improve facilities for tenants and create new revenue opportunities.

 A sensitive and professional approach to under-occupancy

Silva Homes is currently using the ArcGIS to help it minimise under-occupancy in its properties and incentivise tenants to downsize.  It uses Survey123 to assess the needs of householders at properties that may be under-occupied, alongside ArcGIS Online to quickly ascertain if there are other properties available within its housing portfolio that may be more suitable, such as bungalows already fitted with showers or wet-rooms for elderly people.  The organisation can, therefore, reduce under occupancy rates and make its larger properties available to families on council waiting lists, while delivering a professional and understanding service for its existing tenants.

 Improved employee productivity throughout the business

The use of ArcGIS has had a significant impact on productivity, across a wide range of business departments.  In Finance, for example, employees recently used ArcGIS Pro to reduce the time needed to define title extents for a refinancing initiative from over a month to less than one week.  Equally, employees in the Estates Team have reduced their need to return to the office to collect or return information on jobs, while the Tree Team is able to carry out more surveys in less time.  “We have at least doubled the number of tree inspections that surveyors can perform in a day and given managers faster access to better information about where surveys have been undertaken,” Keljarrett says.

Reduced exposure to the risk of litigation

Using ArcGIS Online and the tree data captured via mobile GIS, Silva Homes can now categorise each individual tree as either ‘low’, ‘medium’ or ‘high’ risk, based on a wide range of factors including tree health, adjacent services and public access.  The clarity of the information presented by ArcGIS allows the Tree Team to provide assurances to the board and regulators that risks associated with damaged or falling trees are being managed and mitigated responsibly.  Most significantly, this GIS-driven process reduces the risk of litigation for poor tree management. At its worst, mismanagement can lead to charges of corporate manslaughter, potentially resulting in unlimited fines for an organisation and prison sentences for involved parties.

In the housing sector, the importance of clear business insight cannot be understated. Whether organisations want to improve the cost efficiency of their property maintenance programmes, respond more effectively to customer needs or identify the development opportunities that are most likely to gain planning permission, they need a detailed understanding of their homes, land, customers and communities.

Red Kite Community Housing wanted a more efficient way to improve the accessibility of information about the 6,700 homes that it owns and maintains in the district of Wycombe. It was unable to easily determine the ownership of property boundaries, or even locate the nearest grit bins, without having to find and refer to often disparate records. This reduced the efficiency of day-to-day operations and the ability to easily and flexibly devise and implement business improvement schemes. It therefore decided to deploy a geographic information system (GIS) to give employees more information about land assets, as well as reveal business insight to inform new strategies.

Red Kite Community Housing selected Esri’s ArcGIS Platform after visiting Esri UK’s annual conference. “We didn’t want a software solution that was bespoke to the housing industry, as we felt this might constrain our ability to innovate in the future,” says Jessica Horwitz, Insight Team Leader at Red Kite Community Housing. “We wanted a solution that would give us the flexibility and the advanced technology to drive improvements to our business for many years to come.”

After receiving training from Esri UK, Red Kite Community Housing began using Esri’s ArcGIS Desktop initially to digitise its paper records, add layers of business data and plot the locations of adjacent features such as lamp posts and telegraph poles. It then made interactive maps available, using ArcGIS Online, to at least one employee in every business department, including the call centre and the field-based neighbourhood team. These users can now see everything from property boundaries to the locations of play areas, at a glance, from their desktops or mobile devices.

Subsequently, employees within the insight and business teams began to use ArcGIS Desktop to interrogate and analyse the newly collated asset information, to gain a deeper insight into homes and land, as well as new business opportunities. While Red Kite Community Housing has only been performing GIS analysis for a few months, on specific projects, it is already evident that the new business insight will prove invaluable in helping the organisation to improve the efficiency and quality of its services for customers.

Insight for improving business efficiency 
ArcGIS Online has replaced cabinets of printed maps and ledgers, creating time savings in multiple business areas. In the ‘Relationship Stem’, the first point of contact for customers, it might previously have taken several hours for a member of staff to respond to a boundary issue, but queries can now be answered in as little as a few minutes by simply checking a web app. In the future, Red Kite Community Housing plans to analyse maintenance requests and the sequencing of repair jobs to reduce travel time, look at service demand and use this intelligence to shape the service it offers.

Insight for reducing operational costs
Through the use of ArcGIS, Red Kite Community Housing has found parcels of land that it was maintaining but didn’t own, which has opened up conversations with the local authority about maintenance costs. It can also now produce development site plans and documentation to support Access Permits in-house, rather than paying outside agencies to generate them, which contributes to further ongoing operational cost savings. Moving forwards, when new contracts like grounds maintenance come up for renewal in the months ahead, the organisation will be able to provide contractors with more accurate land measurements, leading to fewer assumptions and more competitive tenders.

Insight for informing development planning
In a key business initiative, Red Kite Community Housing is using ArcGIS Desktop to identify areas of land suitable for development and narrow down the search to plots of land of the right size, in the best locations, taking into account potential to work with other third party adjacent land owners. Red Kite Community Housing will also be able to consider the ongoing time that will be required to manage new development opportunities as part of the business case. “ArcGIS is revealing strips of land, previously not identified as having development potential, and unlocking new revenue opportunities for the business,” Horwitz says.

Looking ahead, Red Kite Community Housing plans to use ArcGIS to gain insight into other areas of its business by analysing customer satisfaction surveys, home turnover, geo-demographics and rental income and turning this data into actionable intelligence. Horwitz concludes, “Our continuing use of ArcGIS for analysis will give us added insight into important issues and help to inform new business strategies.”

The joint venture company Connect Plus Services works on behalf of Highways England, as part of a DBFO (Design, Build, Finance and Operate) contract comprising all motorways and A roads within Highways England’s Area 5 network around Greater London. As well as maintaining this 228-mile road network, the company has a legal obligation to protect the natural environment, a challenging requirement that also involves monitoring and improving approximately 15 km² of soft estate on roadside verges.

Connect Plus Services has been using geographic information system (GIS) technology ever since its foundation in 2009, when it was awarded the 30-year M25 contract by Highways England.  The company’s Environment Department selected Esri’s ArcGIS to meet Highways England’s EnvIS (Environmental Information System) data requirements and improve the quality and quantity of environmental asset data available for the M25 network. It drew together a diverse range of data sets, from on-site surveys and street-view video to water drainage reports and public rights of way data, to build up a valuable and informative picture of the natural environment under its stewardship.

In addition, Connect Plus Services took advantage of ArcGIS Online & ArcGIS Server to create a Corporate GIS for the visualisation of operational data. Using this platform, the company can make its rich environmental data accessible to all employees, across all departments, via a secure, intranet-based map viewer.  This solution not only displays environmental and asset-related information on an intuitive mapping interface; it also puts basic GIS capabilities in the hands of all employees, enabling them to conduct analysis on demand, to help them make better decisions.

More recently, the Environment Department has used the ArcGIS Collector App to create a versatile mobile GIS solution, integrated with internal systems, that removes the need for surveyors to rely on paper maps and survey forms. Field-based employees enter their survey findings into mobile devices, from the roadside, and the data is automatically and securely transferred directly into Connect Plus Services’ central systems, without any need for further manual data handling.

ArcGIS now plays a key role in helping Connect Plus Services to meet its environmental obligations more efficiently. The advantages include:

Reduced adverse environmental impacts
Employees use ArcGIS to make more informed decisions about how to mitigate any potentially damaging environmental consequences during and following activities such as essential road maintenance.  “It is vitally important for us to ensure that due consideration is given to the environment in everything we do,” says Jennifer Banks, GIS Specialist and Environmental Assistant at Connect Plus Services.  “ArcGIS has become a critical tool in helping us ensure that the ongoing maintenance of the M25 has minimal adverse impacts on the environment.”

Improved schemes to protect native species
In a range of environmental improvement projects, Connect Plus Services is using ArcGIS to help it proactively conserve protected species and enhance environmental assets.   For instance, the company uses ArcGIS to analyse third-party land that lies adjacent to the soft estate it manages, to determine whether it is feasible to use the roadside verge to create ecological corridors.  As Graham Lee, Environmental Manager at Connect Plus Services, explains, “It is possible to use the motorway verge to enhance ecological connectivity, by joining areas of species-rich grassland so that pollinator species can move more freely within the landscape.”

25% more productivity in the field
Using the mobile GIS solution, the organisation’s environmental inspectors can complete surveys in the field in significantly less time, as they no longer have to record their environmental information on paper, then re-enter it when they get back to the office.  “We have cut the amount of time we spend on surveys and post-survey data entry by up to a quarter,” says Lee. “As a result, we can perform more inspections of the soft estate, more quickly and in greater detail, to meet the growing needs of the business.”

More cost-effective tenders
Connect Plus Services is making ongoing cost efficiencies by giving sub-contractors more accurate plot information relating to grass cutting, weed control and vegetation removal activities.  “When we go out to tender, we receive more competitive prices from contractors, as they have more accurate information about the areas of land we expect them to work on,” Lee says.

Better data, shared more easily with partners
Finally, Connect Plus Services can now continually enhance and more easily share its data.  For instance, new data on environmental assets, collected by mobile surveyors in the field, can be easily submitted quarterly to Highways England, for inclusion in its Environmental Information System (EnvIS). As Banks observes, “Working with GIS data in apps such as Collector streamlines the digital data hand-over process because our client, Highways England, also use an Esri GIS system to store, view and analyse information.”

The Royal Society for the Protection of Birds (RSPB) is the country’s largest nature conservation charity, inspiring everyone ‘to give nature a home’. As a registered charity, it has a responsibility to its supporters to ensure that every donation it receives is wisely invested and fully optimised so that the organisation can help protect wildlife and the places where it lives.

For many years, the RSPB has used geographic information system (GIS) technology from Esri UK to help it map and understand complex factors, ranging from migration patterns to diminishing natural landscapes. The organisation has full access to ArcGIS, through its license agreement, but realised that it wasn’t exploiting all of the advanced capabilities. It was keen to explore how it might make more optimal use of ArcGIS to create public-facing education resources, improve the efficiency of surveys in the field and raise the profile of key campaigns.

To meet these aspirations, the RSPB engaged a highly skilled Embedded Product Specialist (EPS) from Esri UK. As an expert in ArcGIS , the EPS was able to quickly set up ArcGIS Online for the RSPB and start not only designing, but also delivering a range of GIS apps and solutions. Embedded with, and managed by, RSPB staff, she became a highly valued member of the organisation’s GIS team for three days a week, over a twelve week period.

The EPS worked on a range of specific projects including:

• The authoring of StoryMaps to showcase RSPB projects, particularly the adventures of Lazaros the Egyptian Vulture (map) and a Turtle Dove tracking exercise (map)
• The deployment of Collector for ArcGIS and Survey123 for ArcGIS for bird monitoring and habitat mapping in the field using smartphones
• The creation of an ‘ArcGIS Workspace’ on the RSPB’s internal portal, populated with best practice documentation and resources
• The delivery of training courses, lunch-time knowledge-transfer sessions and other initiatives to improve the skills of the RSPB’s in-house team
• Recommendations for how to further extend the use of ArcGIS and innovate with GIS

The RSPB gained significant value from its appointment of an EPS. The long-term benefits include:

Greater return on GIS investment

With the support and guidance of the EPS, the RSPB is now gaining an enhanced return from its existing investment in ArcGIS. “GIS is a very fast-moving field,” says Adrian Hughes, Head of GIS Technical Services at the RSPB. “Having a specialist from Esri UK as a part of our team helped us realise what is possible with the latest ArcGIS technology. We are now making far greater use of ArcGIS to support our conservation, education and fundraising activities.”

Enhanced in-house skills and knowledge

Critically, the EPS brought up-to-date skills and knowledge to the RSPB and passed them on to members of staff, boosting their own competencies. She delivered a range of training courses, as well as focussed one-to-one, webinar and lunchtime sessions to help RSPB staff learn about, and put into practice, the latest capabilities of ArcGIS. She also led best practice and ‘tips and tricks’ discussions and created invaluable learning materials for the RSPB’s ‘ArcGIS Workspace’.

 Accelerated project delivery

In one project, the EPS used Collector for ArcGIS and Survey123 for ArcGIS – two tools that are included within the ArcGIS – to create a mobile survey solution for the RSPB. The app is now being used by volunteers to collect data about an endangered seabird, the Little Tern, in the field on smartphones. “With the hands-on involvement of Esri UK’s specialist, we delivered this mobile survey solution in half the time that we might otherwise have needed to develop it in house,” Hughes says.

Improved citizen engagement

In another initiative, the EPS developed Story Maps to make RSPB data engaging for members of the public. For instance, the Story Map about Lazaros the Egyptian Vulture reached over 40,000 people via the RSPB’s social media channels and prompted positive responses from RSPB followers. Hughes notes, “The specialist showed us how quickly we can create captivating content to help engage the public and convey the urgency and importance of our conservation work.”

A platform for innovation in conservation

Particularly in the areas of web and mobile GIS, the EPS inspired the RSPB team to innovate. For instance, the EPS helped to test a drone-to-map solution that will, in the future, enable the RSPB to collect vital habitat data more cost effectively. Summing up, Hughes says, “Without doubt, our appointment of an EPS has helped us realise just how much we can do with GIS to support the vital work of the RSPB now and in the future.”

Every year, a staggering 190,000 tonnes of rubbish are generated by households and businesses in the City of Westminster, enough to fill the Royal Albert Hall 26 times over. With the two main contracts for the recycling and disposal of this waste coming up for renewal, the council’s cleansing department wanted to make absolutely certain that it selected suppliers who could offer optimum value for taxpayers’ money.

With growing congestion on London’s roads along with high fuel costs, the council realised that travel time to and from vehicle depots, waste treatment sites and recycling facilities was a significant factor influencing the cost of waste disposal services. So, in its tender documents for the new contracts, it wanted to encourage bids from contractors who had sites within a short drive-time of the centre of the borough.

The key challenge for the cleansing department was how to accurately measure drivetimes for its waste collection vehicles, on busy streets, and along hundreds of alternative routes, at different times of the day. The council initially approached a firm of transportation consultants, which quoted £20,000 to undertake a drive-time analysis project. However by consulting the council’s internal geographic information system (GIS) department, the cleansing department realised it had an alternative means of addressing the challenge, using existing resources.

Westminster City Council has been using solutions from Esri’s ArcGIS platform for many years and the GIS team had recently begun to explore ArcGIS Online. Following a conversation with the council’s cleansing department, Peter Kohler, GIS lead at Westminster City Council, used ArcGIS Online and network routing data for central London to put together an initial proof of concept, based on the average drive-times of cars.

Next, the council’s GIS team incorporated GPS data from its waste collection trucks, which gave it the actual, average speeds of its own vehicles, at different times in the day. It then worked closely with the cleansing department to analyse the data and produced a map (in web and pdf formats), showing a 35-minute drive-time boundary from Marble Arch, the centre of the borough. “ArcGIS Online makes it extremely easy to adjust and produce maps, so the cleansing department could experiment with different drive-time limits and drive-time boundaries at little cost and in little time,” Kohler says.

Westminster City Council has now embedded the ArcGIS Online map into its tender documents for new waste collection contracts and is giving favourable consideration to bids from contractors with sites within the delineated 35-minute drive-time area. This focused procurement approach is delivering significant benefits including:

Evidence-based decision making
With its new insight into the optimal operation of waste collection vehicles, the council can set meaningful criteria for prospective new contractors and make appointments based on facts. As Kohler says, “ArcGIS Online is helping Westminster City Council to make evidence-based decisions and ensure the most effective use of public funds in the management of waste services.”

Value for money for taxpayers
By appointing contractors with the closest sites, Westminster City Council can minimise the cost of fuel and employee time, and ensure that contracts represent the best possible value for taxpayers’ money. Jarno Stet, Waste Services Manager at Westminster City Council, explains: “The cost implications of selecting contractors with waste treatment sites with unacceptable travel distances could add up to £6 per mile. When this figure is multiplied by the number of miles travelled every year, the number of vehicles we operate, staff labour and overtime cost, the total annual avoided cost could be as much as £2 million.”

Fast insight into complex challenges
ArcGIS Online gave the council a fast and flexible solution to its challenge, enabling it to find the answers to its drive-time question within the tight timescale of the procurement process. “To the waste collection team, this was a very difficult and complex question to ask and they were expecting it to take a long time and cost a lot of money to get an answer,” Kohler says. “Using ArcGIS Online I could turn around a detailed map in minutes for an expenditure of around 30 pence in user credits.”

Return on annual investment in GIS
Whereas external consultants had quoted £20,000 to perform drive-time analysis, Westminster City Council was able to complete the project itself, using its existing licence for ArcGIS Online and the skills of in-house staff. “With the consultancy fee savings from this one small project, we have paid back the council’s entire GIS software spend for the year,” estimates Kohler, adding that, “ArcGIS will continue to add immense value across many of similar projects in other departments in the months ahead.”

In 2014, Transport for London (TfL) embarked on a £4 billion investment plan that encompasses hundreds of separate projects to improve the capital’s roads, tunnels, bridges, pedestrian areas and cycle paths, over a period of at least ten years. This will completely transform the surface transportation network in London, making it fit for the increasing demands of a growing population and deliver healthier streets for all.

To ensure the success of this highly ambitious programme, the organisation recognised the need for one single, central source of information that would provide a clear, up-to-date picture of which schemes were taking place, where and when. It was vital for the success of the plan for multiple project teams to be able to collaborate to coordinate simultaneous projects, balance numerous priorities and minimise public inconvenience.

Rather than just develop a stand-alone, web-based geographic information system (GIS) application to meet its immediate business requirement, TfL decided to first develop a corporate, server-based GIS platform and then build its web applications on that foundation. This well considered, far-sighted and undoubtedly strategic decision multiplied the benefits from TfL’s GIS investment exponentially.

TfL developed its enterprise GIS platform, known internally as GIS-as-a-service, using Esri’s ArcGIS, with support and specialist advice from Esri UK. It then used Esri’s web application templates to build an internal, intranet-based web application called the Surface Playbook that enables employees to view 400 plus layers of project and asset data on interactive street maps. Subsequently, TfL has released an external version of the Surface Playbook for London borough councils, which displays data layers that are directly pertinent to road network improvements.

Internally, Surface Playbook is being used by over 2000 employees, from multiple different teams in the Surface Transport division, as well as other sections of TfL. The external version of the Surface Playbook is now available to all TfL stakeholders including London Boroughs, GLA, Utilities and Highways England. Users of both solutions can select a location on the interactive map and use the time-slider tool to view all current and planned schemes or works at different points in time. Then, they can simply click on the map to access asset and other project information, all from one place, for the first time.

Better informed decision making
Surface Playbook brings together information previously held in different systems and departments, in mixed formats, and makes it accessible to everyone. Consequently, teams can make better informed decisions about where and when to carry out works, to avoid duplicated effort and speed up the completion of planned schemes. “Surface Playbook provides a comprehensive picture of our road network, assets, current works and projects in one place, giving employees the best information from which to make important planning and operational decisions,” says Fiona Clowes, GIS Lead at TfL.

Improved operational efficiency
Employees save time as they no longer have to check multiple systems and manually collate information or send information requests to other departments. Likewise, they don’t have to request specific maps from the GIS team and wait for them to be produced, as they can self-serve all the maps they need from Surface Playbook and use them to collaborate more easily with colleagues. Employees in boroughs can also use the external Surface Playbook to strategically plan road network improvements and coordinate and collaborate with TfL, further extending the benefits of the GIS to stakeholders.

Less disruption for road users
Ultimately, by helping to ensure that projects are well planned and coordinated, the Surface Playbook will help TfL to minimise the impact of improvement works on the travelling public.

A platform for future aspirations
The creation of the enterprise GIS platform has transformed the way that the whole organisation views spatial data, as Clowes explains. “GIS has gone from being a desktop application used by a single team to being a fully-embedded enterprise-wide IT system, available to the entire business.”

Most significantly, the GIS platform has paved the way for TfL to introduce many more applications that will add value for the business in the months and years ahead, in areas such as CCTV, road work permits and other line of business apps. “ArcGIS has enabled us to create a flexible, scalable and sustainable foundation for the future,” Clowes comments. “ArcGIS is already transforming our business and will continue to support the business to deliver high quality data to users to assist with their decision making and facilitate collaboration and coordination opportunities long term.”